Payroll & Benefits Specialist

POSITION OVERVIEW:
The Payroll & Benefits Specialist is responsible for supporting the overall execution of the payroll and benefits functions for Moncler and Stone Island, corporate and retail employees. With strong attention to detail and a problem-solving mindset, this role is integral in providing an exceptional internal client experience by ensuring timely payments and deductions through the accurate calculation, processing, and maintenance of payroll records. This position will also be responsible for managing employee benefits, leaves of absence, and maintaining employee data and changes across several HRIS platforms. Reporting to the Payroll & Benefits Manager, the Payroll & Benefits Specialist will collaborate with the HR Financial Controller, HRBPs, various internal partners, and external vendors.

RESPONSIBILITIES:
Payroll & Administration

• Administer hiring and termination processes, creation, and maintenance of employee files.
• Process new hire and employee changes in HRIS and payroll system, properly completing tax set up, direct deposit, Time & Attendance, Benefits eligibility, and Workers Compensation
• First point of contact for employees with payroll and HRIS questions, including employee verification support; liaising with ADP and internal and external partners as needed for support.
• Manage Moncler Human Resources email inbox and incoming mail with timely responses and updating ADP with garnishments and tax notices.
• In partnership with Payroll Manager, process semi-monthly payrolls, commissions, and bonuses with accuracy.
• Review and verify all timesheets and PTOs are accurate to ensure the appropriate number of hours is paid to each employee; notify management if timecards or PTO are not approved in a timely manner.
• Create and file all payroll-related documents and reports.
• Administer Canada RSP contribution changes and funding with each applicable payroll.
• Prepare overtime reports for management in a timely manner.
• Prepare monthly and ad hoc payroll reports to support Finance and HR Controller with month end close process, along with other ad hoc reporting requests from the team.

Benefits & Leaves

• First point of contact for employees with benefits, leave and policy questions.
• Benefits administration including enrollment support, invoice reconciliation, compliance, and audit support.
• Administer Workers Comp, leave and accommodation requests, maintaining records and regular communications with management and HRBPs with updates.
• Maintain knowledge of applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.

Other

• Perform as a team player and participate in all activities contributing to the overall objectives of the department.
• Contribute to and maintain a positive and collaborative work environment.
• Lead by example and adhere to the company’s policies and procedures.
• Maintain a high-level standard of customer service, professionalism, ethics, and confidentiality.
• Develop and maintain effective communication regarding any changes that affect employees' compensation.
• Additional duties and responsibilities as required and communicated by management and/or the Company.

REQUIREMENTS:

The Company will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result.

Education

• Bachelor’s degree required. Preferred fields of study include HR, Business Administration, or Finance.

Work Experience

• Minimum two (2) years’ experience in payroll processing and benefits administration.
• Experience handling multi-state payroll administration.
• Demonstrated knowledge of wage & hour laws, garnishment and tax related issues in the US and Canada.

Special Skills and Personal Attributes

• Prior experience with ADP Workforce Now strongly preferred.
• Technologically adept with proficiency in Microsoft tools (e.g. MS Word, MS Excel, Outlook).
• Excellent analytical skills and attention to details to complete tasks with a high level of accuracy and confidentiality.
• Ability to work autonomously, while managing multiple assignments within specified deadlines.
• Client-centric individual who thrives in a fast-paced and dynamic environment.
• Professional presentation; able to communicate effectively both verbally and in writing with all employees, and management.
• Strong ability to drive for results without compromising ethics and quality.
• Ability to read and analyze reports and perform fundamental calculations.

ADDITIONAL INFORMATION

All tasks are not limited and/or restricted to this job description. Employee must comply with any reasonable requests from management to perform any other duties to fulfill the role's requirements.

Moncler Group is an equal employment opportunity employer.

Pay Transparency statement:
For individuals assigned and/or hired to work in New York, Moncler includes a reasonable estimate of the salary rate range for this role. This considers the wide range of factors that are considered in making compensation decisions; including but not limited to business or organizational needs, skill sets, experience and training, licensure, and certifications. A reasonable estimate of the current base salary range is $67,500 per annum to $82,500 per annum.