POSITION OVERVIEW:

Reporting to the Director of Human Resources Operations, the Payroll & Benefits Manager is a high performing, results oriented, and client centric role, responsible for leading the overall operations of payroll and benefits administration for Moncler and Stone Island, corporate and retail employees.  Collaborating with the human resources, finance, retail teams, and vendors this role will oversee multiple payrolls across various states and four countries, manage employee benefits programs, oversee leaves of absence, maintain accurate employee data in various HRIS systems, and ensure compliance with payroll legislations. 

RESPONSIBILITIES:

Payroll

• Manage end-to-end payroll operations, ensuring timeliness, accuracy, and an elevated internal client experience.
• Process semi-monthly payroll, commissions, and bonuses.
• Be the main point of contact for external payroll partners in Mexico and Brazil.
• Maintain General Ledger reconciliation for each payroll submission.
• Proactively identify and resolve any payroll discrepancies or issues to maintain a positive employee experience and operate as an escalation point for additional payroll related issues and questions.
• Identify areas of improvement with Payroll processes and manage implementation of solutions.
• Perform regular data checks to ensure employee changes in HRIS and payroll system are reflected accurately in employee profiles.
• Perform regular reviews of paid time off (PTO) policies ensuring proper set up and assignments.
• Partner with HR Financial Control and Finance department to ensure payroll, bonus and benefits accruals and costs are recorded accurately with month end close and budgeting/forecasting processes.
• Engage external vendor to manage tax filings and remittance for all state and federal government agencies, investigate and rectify and discrepancies and issues.
• Properly complete any employee or employer tax related filings on a quarterly and annual basis which are not handled by 3rd party vendors.
• Collaborate with external partners to accurately report payroll elements for expat employees and Long-Term Incentive processing.
• Operate as the point person for payroll-related internal and external audits.
• Manage regular and ad hoc reporting requests.

Benefits & Leaves

• Provide escalation support for leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Maintain knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Support with 401k and Worker’s Compensation administration, benefits compliance, and audits.
• Facilitate training sessions and workshops that empower employees to understand and make the most of their payroll and benefits offerings.

Team

• Manage, coach, and develop your direct reports to achieve team, department, and Company objectives.
• Perform as a team player and participate in all activities contributing to the overall objectives of the department.
• Contribute to and maintain a positive and collaborative work environment.
• Lead by example and adhere to the company’s policies and procedures.
• Maintain a high-level standard of customer service, professionalism, ethics, and confidentiality.
• Additional duties and responsibilities as required and communicated by management and/or the Company. 

REQUIREMENTS:

The Company will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result.

Education

• Bachelor’s degree required.  Preferred fields of study include HR, Business Administration, or Finance. 

Work Experience

• Minimum five (5) years’ experience in actively payroll processing and benefits administration.  
• Minimum two (2) years’ experience in a managerial capacity and/or managing at team.  
• Experience handling multi-state payroll administration.

Special Skills and Personal Attributes

• Client-centric individual who thrives in a fast-paced and dynamic environment.
• Professional presentation; able to communicate effectively both verbally and in writing with all employees, and management.
• Strong ability to drive for results without compromising ethics and quality.
• Demonstrated knowledge of wage & hour laws, garnishment and tax related issues in the US and Canada.
• Prior experience with ADP Workforce Now strongly preferred.
• Technologically adept with proficiency in Microsoft tools (e.g. MS Word, MS Excel, Outlook).
• Excellent attention to detail, to complete tasks with a high level of accuracy.
• Strong business acumen and analytical skills with the ability to read and analyze reports and perform fundamental calculations.
• Ability to work autonomously, while managing multiple assignments within specified deadlines.

ORGANIZATIONAL STRUCTURE/REPORTING RELATIONSHIPS

Internal

• Reports to: Director, HR Operations, additional partnership with HR Financial Controller, HRBPs and Finance.
• # of direct reports: 1
• # of Indirect Reports: 0

External

• Vendors
• External legal counsel
• State/Federal Departments

ADDITIONAL INFORMATION

All tasks are not limited and/or restricted to this job description. Employee must comply with any reasonable requests from management to perform any other duties to fulfill the role's requirements; Moncler Group is an equal employment opportunity employer.

Pay Transparency statement:

For individuals assigned and/or hired to work in New York, Moncler includes a reasonable estimate of the salary rate range for this role. This considers the wide range of factors that are considered in making compensation decisions; including but not limited to business or organizational needs, skill sets, experience and training, licensure, and certifications. A reasonable estimate of the current base salary range is $100,000.00 per year  to $125,000.00 per year.