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Executive Assistant (fixed-term contract)

For our headquarters in Milan, we are looking for an Executive Assistant.

The role is to provide high quality personal assistance and administrative support to Director, coordinating the day-to-day business activities.

 

 

Responsibilities:

 

 

  • manage the Director’s diary in a proactive and efficient manner ensuring that presentations, reports, contracts or other paperworks needed for meetings are prepared in advance and to a high standard;
  • manage an extremely active calendar of appointments: schedule meetings, book business trips arranging detailed travel plans, itineraries and agenda;
  • be the focal point of contact on behalf and filter requests for information, identify issues which need immediate attention and manage conflicting priorities;
  • collect relevant information for documents and reports; produce documents, briefing papers, reports and presentations as required;
  • compile, proof-read and send correspondence on Director’s behalf, after his approval;
  • manage external contacts, represent the executive by welcoming visitors, keep track of periodic communication and manage follow-ups.

 

 

Personal Profile:

 

 

  • 2-5 work experience in the same role;
  • bachelor's degree required;
  • exceptional interpersonal, communication and time management skills,
  • strong organizational skills: perform and prioritize multiple tasks with excellent attention to detail;
  • proactive approaches to problem-solving;
  • proven ability to handle confidential information with discretion;
  • expert level written and verbal communication skills;
  • excellent knowledge of English;
  • proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and mobile devices.