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Executive Assistant

For our head-quarter in Milan, we are looking for an Executive Assistant. 

The role is to provide high quality personal assistance and administrative support to Director, coordinating the day-to-day business activities.

 

Responsibilities: 

 

  • manage the Director’s diary in a proactive and efficient manner ensuring that presentations, reports, contracts or other paperworks needed for meetings are prepared in advance and to a high standard;
  • manage an extremely active calendar of appointments: schedule meetings, book business trips arranging detailed travel plans, itineraries and agenda;
  • be the focal point of contact on behalf and filter requests for information, identify issues which need immediate attention and manage conflicting priorities;
  • collect relevant information for documents and reports; produce documents, briefing papers, reports and presentations as required;
  • compile, proof-read and send correspondence on Director’s behalf, after his approval;
  • manage external contacts, represent the executive by welcoming visitors, keep track of periodic communication and manage follow-ups. 

 

Personal Profile:

 

  • 2-5 work experience in the same role;
  • bachelor's degree required;
  • exceptional interpersonal, communication and time management skills,
  • strong organizational skills: perform and prioritize multiple tasks with excellent attention to detail;
  • proactive approaches to problem-solving;
  • proven ability to handle confidential information with discretion;
  • expert level written and verbal communication skills;
  • excellent knowledge of English;
  • proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and mobile devices.